Georgetown Day School does not discriminate on the basis of actual or perceived race, color, disability, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, place of residence, or any other characteristic protected by law in the administration of its educational, admissions, and personnel policies, financial aid programs, or athletic and other school-administered programs.
Participants will only be permitted to attend camp if all Summer Program payment, health forms, paperwork, and rules agreements are in order, even for participants who are current GDS students. These forms are to be completed as part of the online application. If a child does not have all forms completed by the first day of camp, they will not be allowed to participate and you will be subject to a $25 late fee.
Some students may be asked to use technology for their class. If a student is unable to use the device appropriately and responsibly they will lose access to that device and may be suspended from the program.
Cell Phones: cell phones are to be put away and silent during the program. The teacher reserves the right to hold a student’s phone for safe-keeping if a student becomes distracted.
Before Care Drop-In and Early Drop Off Fees: GDS offers an extended morning program from 7:30am-9:00am daily for children in PK-8th grade. PK-8th graders may not remain on campus unsupervised and will be enrolled in the program if they arrive on campus prior to 8:30am. Students in grades PK-8 who arrive before 8:30am will be considered Before Camp Care Drop-Ins and will be subject to an extra early fee of $20/day. If students are dropped off before 7:30am, they will be charged $15 for every 10 minutes before 7:30am they are dropped off by the school’s clock.
After Care Drop-In and Late Pick Up Policies: GDS offers an extended afternoon program from 3:30pm-6:00pm daily with an option of a 5:00pm pick up. Students in grades PK-8 who have not been picked up within 30 minutes of the end of a program (usually by 4:00pm) will be considered Extended Afternoon Care Drop-Ins. Parents will be billed $35 for each day that they are late to pick up their child. Children not picked up from School by 6:00 pm will be charged $15 for every 10 minutes (by the GDS clock) they arrive after 6:00 pm.
An additional $8/day will be assessed for families who register for the 5pm pick up and who pick up after 5:05pm sharp.
Half-Day Courses: Before care is not offered for afternoon classes (those starting at 12:30pm or 3:30pm) and after care is not offered for classes taking place in the mornings only (ending by 12:00pm). Families needing a full day of coverage should register for a half-day morning class and half-day afternoon class and extended day as needed. Families arriving more than 30 minutes prior to the start of an afternoon program or picking up more than 30 minutes after the end of a morning program will be assessed a fee of $15/10 minutes outside of that 30 minute time frame, rounded up by cell phone time.
Children in grades PK-8 who are participating in GDS Summer programs are not allowed to leave campus unsupervised unless they are given permission to walk or take public transportation home (see the Student Information Sheet to give permission).
As part of the registration process, parents give students in grades 9-12 permission to leave campus unsupervised to purchase lunch or a snack under the following conditions:
1) There is an appropriate break in the program day.
2) They provide the program instructor with information on where they are going as well as a cell phone number at which they can be reached.
3) They return to program on time.
4) Courteous and considerate behavior in stores, shops, restaurants, and other public places is expected, as is polite and helpful behavior to neighbors.
Participants who do not abide by the conditions above will not be permitted to leave campus unsupervised.
Parents who prefer not to allow their high school students to leave campus unaccompanied must send an email to the summer office specifically making this request.
Parents/Guardians who give permission for students to leave campus acknowledge that Georgetown Day School should allow your child to leave campus during or after the program day and that your child will be unaccompanied and out of the School’s custody once s/he has left campus and that there are certain risks associated with being an unaccompanied child. You agree to release Georgetown Day School from liability associated with leaving campus.
Parents who prefer not to allow their children to leave campus unaccompanied should email Natalie at firstname.lastname@example.org.
We do not accept registrations on the same day that program starts. You may register online up until the Saturday before program starts.
Some of our programs are two-week long programs. We do not allow students to start the program during week two. If you would like to participate in just the first week you may, but we do not offer a pro-rated cost.
Program registrations received prior to May 1 may be paid in installments. Full and final program payments are due by May 1 unless alternate arrangements are made at the time of registration. If your payment is not made in full by June 1, we reserve the right to cancel your child’s registrations, with no funds returned.
UPDATED: New Cancellation Policy During COVID-19: You may cancel your registration up until May 15th to receive a refund of 75% of the program cost. If you have only paid the 50% deposit, we will provide a refund of half of the deposit.
If WE cancel, change, or reschedule any programs for Summer 2020 that no longer work for your family, we will provide a full refund.
When you register, you will be asked to pay at least 50% of the program fees as a deposit. This deposit is non-refundable. Should you decide to cancel your registration before May 1, GDS will reimburse funds paid in excess of the deposit (anything paid over the 50%). You must request this cancellation in writing before May 1. After May 1, no refunds will be given and full payment is due. Tuition payments lost due to withdrawal or removal from a program may not be transferred to a sibling or applied to a program offered outside of the current summer season. The same rules apply to all families, including GDS employees.
GDS and GDS Auxiliary Programs reserves the right to cancel any program based on enrollment or other circumstances. Should GDS cancel a program in which your child is enrolled, you will be offered a 100% refund or credit to another camp or program.
Balances received after the due date and checks returned for insufficient funds will be subject to a $25 fee.
Session changes may be requested at no charge until May 1. Any changes made in May will be subject to a $25 fee per participant per change. Changes made on or after June 1 will be subject to a $50 fee per participant per change.
Geometry: This course is a credit class, which means attendance will be recorded. If a student misses more than 6 class periods or a total of 18 hours, they will receive an incomplete and will need to make arrangements with the department chair on how to complete the course. If a student misses any tests, quizzes, or other important material the teacher reserves the right to schedule time outside of class for the student to catch up on what was missed.
Service and Social Justice: Students in this program will receive service hours only for the amount of time that they are participating. If a student is absent, tardy, or leaves early they will not receive credit for service hours missed.
All other camps and classes: If your child’s program is going on a field trip you must arrive by the time of departure. If you arrive late and miss the departure time you will not be allowed to stay as there is no child care provided. Notice and information about field trip dates and times will be emailed home at least one week prior.
While we are happy to welcome students from outside of the United States there are some requirements you must meet before attending our programs. Our policies are listed below:
-We can only accommodate a group of 12 students max limit, and only 3 students per class. We are a small program, with small classes and we cannot accommodate more than this amount.
-We are not involved in travel or accommodations for your group.
-Must register each student online just like every other family. You will need to create accounts for each student.
-We do not allow chaperones on campus due to safety concerns, but they are expected to be accessible in case of emergency
-You cannot take photos of other children when you are dropping off or picking up your group.
-All required medical forms must be translated in English and signed by a doctor. You must also upload a copy of each child’s passport on our website when registering.
-Send most recent report on each child’s English speaking ability. If a camper cannot communicate, or cannot participate meaningfully in the camp day and activities appropriate with their age/grade, they will not be permitted to continue with camp. Removals will not result in refund.
-Student’s must start on Monday and not mid-week.
-Students need to bring a lunch every day. Food cannot be delivered for them in the middle of the day.