Georgetown Day School does not discriminate on the basis of actual or perceived race, color, disability, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, place of residence, or any other characteristic protected by law in the administration of its educational, admissions, and personnel policies, financial aid programs, or athletic and other school-administered programs.
Participants will only be permitted to attend camp if all Summer Program payment, health forms, paperwork, and rules agreements are in order, even for participants who are current GDS students. These forms are to be completed as part of the online application. If a child does not have all forms completed by the first day of camp, they will not be allowed to participate and you will be subject to a $25 late fee.
Some students may be asked to use technology for their class. If a student is unable to use the device appropriately and responsibly they will lose access to that device and may be suspended from the program.
Cell Phones: cell phones are to be put away and silent during the program. The teacher reserves the right to hold a student’s phone for safe-keeping if a student becomes distracted.
GDS will not be offering Before Care or Afternoon Care for Summer 2021. Students may be dropped off up to 30 minutes before the start of their program and picked up within 30 minutes after their program ends.
If students are dropped off or picked up outside of the 30 minute grace period, they will be charged $15 for every 10 minutes by the school’s clock.
We do not accept registrations on the same day that program starts. You may register online up until the Monday before program starts. Please note that purchasing lunch from the school is not an option if you register less than 2 weeks from the start date of the program.
Some of our programs are two-week long programs. We do not allow students to start the program during week two. If you would like to participate in just the first week you may, but we do not offer a pro-rated cost.
NEW Summer 2021: All registrations will require an additional COVID-19 Mitigation Fee of $25 that will cover the costs of testing on campus and sanitation equipment and supplies
Program registrations received prior to May 1 may be paid in installments. Full and final program payments are due by June 1 unless alternate arrangements are made at the time of registration. If your payment is not made in full by June 1, we reserve the right to cancel your child’s registrations, with no funds returned.
Summer 2021 COVID-19 Cancellation policy:
Should the pandemic cause our school to cancel any of our 2021 camps, refunds will be processed in full. You will be notified of any cancellation via email. We will automatically refund deposits/registration fees paid (if applicable) to the credit card used. You will NOT need to email a request to the office. Please allow up to 15 business days for us to process your refund. After the process date, your account may take up to 7 business days to reflect the refund. If an entire program needs to be shut down due to COVID-19, we will decide if it can successfully switch to a virtual model instead. Some programs, such as our hiking program, will not be able to move to a virtual setting and full refunds will be provided.
If a family has to cancel due to COVID-19 related issues, a refund of camp tuition minus a non-refundable $75 registration fee will be issued. There will be a prorated camp refund if a camper misses part of a week due to COVID related issues. A positive test, proof of close contact, or note from Department of Health is required for this refund policy. For all other cancellations our standard refund policy will apply. Depending on the program, the student may have the opportunity to continue the program virtually.
When you register, you will be asked to pay at least 50% of the program fees as a deposit. This deposit is non-refundable. Should you decide to cancel your registration before June 1, GDS will reimburse funds paid in excess of the deposit (anything paid over the 50%). You must request this cancellation in writing before June 1. After June 1, no refunds will be given and full payment is due. Tuition payments lost due to withdrawal or removal from a program may not be transferred to a sibling or applied to a program offered outside of the current summer season. The same rules apply to all families, including GDS employees.
GDS and GDS Auxiliary Programs reserves the right to cancel any program based on enrollment or other circumstances. Should GDS cancel a program in which your child is enrolled, you will be offered a 100% refund or credit to another camp or program.
Balances received after the due date and checks returned for insufficient funds will be subject to a $25 fee.
Session changes may be requested at no charge until May 1. Any changes made in May will be subject to a $25 fee per participant per change. Changes made on or after June 1 will be subject to a $50 fee per participant per change.
Geometry: This course is a credit class, which means attendance will be recorded. If a student misses more than 6 class periods or a total of 18 hours, they will receive an incomplete and will need to make arrangements with the department chair on how to complete the course. If a student misses any tests, quizzes, or other important material the teacher reserves the right to schedule time outside of class for the student to catch up on what was missed.
All other camps and classes: If your child’s program is going on a field trip you must arrive by the time of departure. If you arrive late and miss the departure time you will not be allowed to stay as there is no child care provided. Notice and information about field trip dates and times will be emailed home at least one week prior.
We will NOT be accepting international students for Summer 2021
While we are happy to welcome students from outside of the United States there are some requirements you must meet before attending our programs. Our policies are listed below:
-We can only accommodate a group of 12 students max limit, and only 3 students per class. We are a small program, with small classes and we cannot accommodate more than this amount.
-We are not involved in travel or accommodations for your group.
-Must register each student online just like every other family. You will need to create accounts for each student.
-We do not allow chaperones on campus due to safety concerns, but they are expected to be accessible in case of emergency
-You cannot take photos of other children when you are dropping off or picking up your group.
-All required medical forms must be translated in English and signed by a doctor. You must also upload a copy of each child’s passport on our website when registering.
-Send most recent report on each child’s English speaking ability. If a camper cannot communicate, or cannot participate meaningfully in the camp day and activities appropriate with their age/grade, they will not be permitted to continue with camp. Removals will not result in refund.
-Student’s must start on Monday and not mid-week.
-Students need to bring a lunch every day. Food cannot be delivered for them in the middle of the day.